Vacancy – Finance associate

Overall objective

Reporting directly to the Head of Finance & Operations, the role will be supporting financial accounting, logistics and
customer service. The successful candidate will bring insightful analysis, process, reporting, metrics, and disciplined control
to drive sustainable growth and continuous margin improvement. As a member of the customer service, finance and
operations team the individual will significantly contribute to performance driven and values lead culture.

Specifics

Management reporting

Preparation of the monthly, quarterly and year-end closing and reporting
Maintenance of an effective margin tracking program
Adhoc reporting requirements
Support preparation of monthly results, identify trends, assess if budget for the year is achievable, and identify significant
variations and potential impact on operations and headcount.
Summarize findings and provide recommendations to the stakeholders based on business objectives and strategies.
Ensure that an effective margin tracking program and other metrics are maintained.

Payables cycle

Adherence to group processes
Preparation of information required by new vendors
Opening of new vendors on SAP
Placement of orders, tracking of open orders
Submission of invoices for payment and tracking payment made on time
Review of supplier age analysis
Handling of rush payments
Monitoring of credit levels with operational strategic suppliers e.g. for customs clearance
Accruals and provisions

Statutory reporting and audit

Preparation of schedules as required
Support of audit process

Taxes

Prepare information, calculations and supporting documentation for taxes
Monthly reconciliation of VATSA, EMPSA, ITSA and PROVSA control accounts
Facilitate timeous payment of all taxes

PPE

Capex approval for PO’s and PO’s
Capitalisation of assets
Retirement of assets

Support

Provide forward looking insight and function as business partner, enabler and a problem solver in operational issues
Partner closely with the Head of Finance and GM to lead the company to significant growth and an overall increase of
valuation for overall profitability.
Focus on systems accounting, control and service issues in integrating businesses
Help drive the performance, strategic planning and growth orientation of the business;

Budgeting and forecasting

Part-take in the forecasting and budgeting cycles
Forecast, monitor, and analyse revenue, expenses, write-offs, and provisions.
Identify, implement, and manage tools to increase efficiency to increase client profitability and revenue forecasting.

Processes and controls

Implement, recommend and maintain financial and operational controls

Accounting and payroll

Facilitate the payroll information flow between local and group functions
Liaison with 3rd party service providers to enable and resolve operations and transacting
Ensure a fully compliant environment both with company and local legislative policies.
Maintenance on the calender and checklists for accounting and reporting

Cash flow

Liaison with treasury in the processing of payments and forecasting of cash flows.
Monitoring of debtor collections and resolve queries
Invoicing of debtors
Reconciliation of debtors per SAP to debtors per DSV

Logistics

Support the logistical model with a logistic partner to carry out the order to cash function.
Inventory reconciliations
Auditing order creation, customer creation & change, price creation & change, credit / debit notes and material
destruction approvals
Supporting stock inventory counts
Provision for ageing inventory

Customer

Confirm products are approved for customers to order and for the company to Supply, plus ensure valid pricing is in place
in SAP.
Ensure customer orders under Letter of Credit or Prepayment comply with all required internal and external policies.
Responsible for working with the company’s freight forwarding company on monthly shipment planning activities
including air shipments

Documentation and filing

Electronic storing all all documentation on the agreed central drive for accessing by Head of Finance

B-BBEE

Preparation of information required for B-BBEE
Recommendation and implementation of automation to track B-BBEE metrics